Workforce Operations Administrator - Laser Systems Engineering & Operations Division - LLNL

We have an opening for a Workforce Operations Administrator to support the Laser Systems Engineering and Operations (LSEO) Division within the Engineering Directorate. LSEO is a large, complex division of more than 700 employees with a broad range of workforce activities, varied work schedules, and a high annual volume of hiring, attrition, job reclassifications, interviews, and personnel actions.

You will serve in a key administrative operations role supporting division workforce planning, personnel process coordination, organizational data management, and performance cycle execution. You will also support the development of automated administrative processes and workflows, including use of Power Automate, to improve efficiency, standardization, and consistency. You will work closely with the Division Administrator, division leadership, section leaders, first line supervisors, Human Resources, Staff Relations, and other administrative professionals to help ensure timely, accurate, and compliant execution of workforce-related processes across the division. This position is in the Laser Systems Engineering and Operations (LSEO) Division, within the Engineering Directorate.

This position requires full-time on-site presence due to the nature of the work.

In this role, you will

• Coordinate division workforce administration activities, including tracking and supporting job reclassifications, workforce reviews, personnel actions, organizational changes, and related process milestones.
• Support division-wide performance evaluation and salary administration processes by maintaining schedules, monitoring status, tracking completion, and coordinating required documentation and follow-up actions.
• Collect, validate, interpret, and analyze workforce and organizational planning data in support of division staffing, planning, and management decision-making.
• Prepare reports, summaries, metrics, and status updates related to workforce planning, staffing actions, organizational changes, and other administrative operations.
• Coordinate monthly organizational chart update activities, validate roster and reporting information, and work with division leadership and supervisors to ensure organizational data is current and accurate.
• Review and execute personnel-related administrative activities for a variety of workforce actions, ensuring compliance with applicable policies, procedures, regulations, and laws.
• Assess adherence to administrative processes and procedures, identify issues, recommend improvements, and help implement corrective actions to increase consistency and effectiveness.
• Serve as a resource to supervisors and managers on workforce-related administrative processes, deadlines, documentation requirements, and division office procedures.
• Research information, gather data, and prepare summaries for management review and decision making.