RFP Analyst Canada

The Opportunity:

The RFP Analyst plays a key role in helping Avantor win contracts. This role is responsible for preparing, coordinating, and managing bids, tenders, or proposals in response to requests for proposals (RFPs), requests for quotations (RFQs), or other procurement solicitations. This role is responsible for the overall completion of the bid from start to finish.

What we’re looking for

Education: Bachelor's degree or equivalent training in business, marketing, or sales functions, or equivalent work experience

Experience: 3–5 years’ experience in bid or proposal management, sales, or procurement required

Skills: Advanced Excel proficiency required

Collaboration Tool:

Advanced proficiency in Microsoft Word, including formatting, proofreading, and integrating graphics, along with strong overall skills in Microsoft Office

Preferred Qualifications:

Strong experience working with RFPs and communicating with all levels of management

Experience in project management

Knowledge of contracts/legal language

How you will thrive and create an impact

Serves as the primary partner to Sales Management on strategic RFPs, collaborating across teams and managing complex deadlines to ensure accurate, complete, and timely submissions. This role also supports profitability goals and coordinates closely with global team members to drive all aspects of the RFP and bid process.

Reviews, prepares, & processes global and high profile complex formal RFPs

Assess requirements and compliance guidelines of RFPs

Facilitates RFP kick-off calls and additional implementation calls with business owners and leadership

Coordinates response material from all pertinent parties and departments (i.e. Sales, Contracts & Pricing)

Cross references product matches to provide equivalent or alternative product solutions to the customer

Reconciles the pricing and units of measure (quantities) for final document presentation

Create and Manipulate large data sets within Excel Spreadsheets (V-Lookup, Pivot Tables, etc.)

Analyzes complex RFP’s with account owners to ensure margin protection and ability to comply upon contract award. This would include compilation and manipulation of historical data

Ensure critical RFP deadlines are met and the RFP submission is complete and without errors

Contacts customers and vendors to collect information and respond to inquiries when necessary

Monitors RFP/Bid mailbox and serves triage role, assigning tasks to appropriate person

Acts as liaison and support for associates in Coimbatore office who are handling daily Bid workload

Works closely with Contracts team regarding legal matters and advises team accordingly

Use of RFP Evaluation Chat GPT in support of proposal writing