We are looking for an experienced and proactive Operations Executive/Senior Executive for one of our global shipping clients. Reporting to the Assistant Operation Manager, he/she will be managing and assisting with the daily operation needs of managing the fleets.
The ideal candidate would possess a minimum of 1-2 years experience in shipping operations support, maritime insurance/charter & commercial claims experience, along with excellent communication skills.
Responsibilities:
Responsible for Protection & Indemnity (P&I) and Hull & Machinery (H&M) Insurances matters: -
- Certifications all to be issued on time, reporting to Managers on issuance/renewals/re-issuance in advance (including new takeovers and change of management).
- Claims maintains Running Sheets and emails to respective managers on the 6th of every month.
- Reimbursements maintains Running Sheets and emails to respective managers on the 6th of every month.
Charter Party (CP) Maintains: -
- Standard CP format for both Internal and External Charterers to be prepared and vetted by Legal department.
- All CPs to be signed prior to engagement.
- All CPs to be maintained including main terms/addendum in the shared folder, clear of all clutters.
- All Deviations from the standard CPs to be recorded and sent for management approvals.
- Tracking of all Receivables on a monthly basis as per CP (Excel Report).
Time Charter Description
- Standard TCDs to be prepared for all ships and maintained including new buildings/takeovers.
- All TCDs to be shared with 3rd party only after written approval from Fleet Manager.
- Shared with all vessels.
Liaising with Charters/ Broker on owners Matter
- Off-Hire Claims (Running Sheet to be maintained and emailed to Managers on the 6th of every month).
- Del / Redel.
- Positioning Voyages.
- Stevedores Damage Reports (Running Sheet to be maintained including open/close dates and emailed to Managers (on the 6th of every month).
- Check with every vessel for their SDR log every month (GL Shipmanager, Month End report).
Management Reports
- Quarterly Exco and Budget reports.
- Monthly Charter Hire Variance Report.
- Off-Hire Days.
- Off-Hire Report (Monthly to be sent).
Requirements:
- A recognised marine or engineering or naval architecture educational qualification with at least 1-2 year of working experience.
- Good understanding of shore-based activities and implications surrounding the role.
- Ability to administer technical and budgetary requirements.
- Competent using Microsoft office/other computer packages.
- Previous offshore experience within the marine industry would be advantageous.
- Good team player with strong communicati